Computer Use Policy
Town of DeRuyter Use of Computer and Related Equipment Policy
The Town of DeRuyter
provides computer and computing services for employees to conduct town business. Users are considered persons who perform
work on data or access any computing system within the Town of DeRuyter network. Use of all computers and computing services
are subject to the following conditions:
Use: All communications, computers and software must be for the purpose of conducting town business, or gaining technical
or subject matter knowledge and analytical advice for town business.
Unacceptable Use: All communications, computers, and software shall not be used for
personal gain or advancement of individual views. All communications, computes, and software must not disrupt the operation
of the Town network. It must not interfere with the employee productivity. Users are strictly prohibited from accessing the
Internet for any illegal activities.
Passwords and usernames are to be kept secure and are not to be shared with anyone, except when requested by the appropriate
Each user is accountable to the Town for the content of all text, audio, or images that are placed on or sent over the Town
network or the Internet. Fraudulent, derogatory, harassing, or obscene communications are prohibited.
Harassment: Harassment of any kind through the Internet is prohibited.
No messages with derogatory or inflammatory remarks about an individual or group’s race, religion, national origin,
political affiliation, physical attributes, gender, sexual orientation, or disability will be transmitted by employees.
Software: There will be no unauthorized downloading of any software.
All software downloads will be approved by the appropriate Department Head.
Copyright: Users should not download and/or install programs from
the Internet that could possible violate copyright laws. Licensed software only sold to the Town of DeRuyter is approved for
operation on Town equipment. Additional anti-virus and spyware/adware programs other than those provided by the Town should
not be installed as they may interfere with present protections.
Data: All data, software and email located on servers, desktops, or portable/removable
storage media is the property of the Town of DeRuyter. This data should not be shared with anyone not authorized to view such
information. Users should not attempt to access any data, software, or email contained on Town of DeRuyter systems for which
they do not have authorization or explicit consent of the owner of such information. Users are responsible for protecting
any information used and/or stored on/in their Town of DeRuyter accounts.
Privacy: All information and messages created, sent, or retrieved
over the Town network or Internet in the property of the Town, and should not be considered confidential. Information and
messages that are erased are still retrievable and are still subject to review. Subject to state and federal law, the Town
reserves and intends to periodically exercise the right to access and monitor all messages and data on Town owned computer
Messages sent or retrieved by Town users may be released under the Freedom of Information Law, and/or subject to discovery
proceedings in legal actions.
by Law: There shall be no right to review, audit, intercept, access, or disclose that protected or made confidential by
state or federal law.
Users shall not represent themselves as Town officials or official Town spokesperson(s) on any website, forum, or other electronic
format without approval from their Department Head. Neither shall users post any communication and represent them as official
statements of the Town except as authorized by their Department Head and in performance of official Town duties and functions.
Reporting: Users are required to report any weakness in Town of DeRuyter
computing environment security and any incidents of possible misuse or violation of this policy and procedure to the Town
Users shall not download, install, or run security programs or utilities which reveal weaknesses in the security of any system.
For example, users shall not run password cracking programs or proxy/firewall bypass programs on Town of DeRuyter computing
Personal use of computing systems owned by the Town of DeRuyter must be authorized by the user’s Department Head. Personal
use of Town computing systems shall not be authorized for any purpose in which the user acquires personal financial gain.
Social Media Sites: Social media sites, including but not limited
to Facebook, YouTube, Twitter, are effective tools for communicating Town messages to the public. The access of social media
sites on Town computing systems is limited to maintaining Town accounts and/or acquiring information pertaining to the governance
of the Town.
Violations of this policy are subject to disciplinary action up to and including dismissal subject to the appropriate provisions
in Civil Service Law and Rule, and other laws, rules, or regulations as applicable.